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In particular, it nicely displays the dependency between tasks. Like you see in the example above, in one chart we can draw the main steps of a whole PhD, from day one all the way to the defense. Or you could do it in Excel like I did for the example above, or even start on paper :)

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Then to actually draw the chart, you could look for a software specialized for that, there are many and they are likely to make things more complex than you need. Identify milestones such as: task 1 is to develop a robust protocol and this protocol needs to be fully validated with my committee before starting experiment x.

when task 1 has to be finished before task 2 can start, but tasks 3 and 4 can be carried in parallel. Then clarify the dependency between tasks, i.e. The start and end date of the whole project”Īnd it looks like this (taking my own simplified Gantt chart as an example)įirst, it needs a list of all the project’s main tasks, and to estimate for each one how long it will take.Where activities overlap with other activities, and by how much.How long each activity is scheduled to last.Each activity is represented by a bar the position and length of the bar reflect the start date, duration and end date of the activity. On the left of the chart is a list of the activities and along the top is a suitable time scale. “A Gantt chart, commonly used in project management, is one of the most popular and useful ways of showing activities (tasks or events) displayed against time. So, before we go on, let’s explain what a Gantt chart is: From time to time I was looking back at it and getting the “haha, nothing is working as planned” feeling…

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Yes-it can be, but there are some drawbacks which one should know about before naïvely thinking (like I did) that it was the most brilliant thing ever and that I was really going to plan out my full PhD with it.Īctually, after the workshop I never took the time to work more and adjust my original Gantt chart. To give a short answer to the question I asked, “are Gantt charts useful for PhD students?”, I’d like to say: yes and no.

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Also, Smartsheet feels like a more modern version of Microsoft Project, so if you’ve used Project or Excel for project management in the past, you’ll hit the ground running with Smartsheet.In a project management for researcher workshop which I attended at the beginning of my second year of PhD studies, we were taught how to make Gantt charts. The tutorials, training, product certification, and support request portals are all excellent. The Enterprise and Premier plans have features like unlimited Gantt charts and Salesforce integration, but you need to contact Smartsheet for the pricing details. You also get unlimited reports and dashboards, resource management tracking, an activity log, group management, and integration support for ODBC, Skype for Business, Quip, Microsoft Power BI, Tableau, and Adobe Creative Cloud. The Business plan allows for 100 charts per user. App integration for Google, Microsoft 365, Slack, and Microsoft Teams is included. The Individual plan includes support for up to 10 charts and five dashboards, as well as alerts, reminders, automation, and templates. Smartsheet comes in four pricing plan levels.

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While it doesn’t break any molds, it’s a tried-and-tested, professional project management tool that’s best suited for corporate planning rather than creatively driven projects. Smartsheet is a web-based spreadsheet and Gantt chart app used by companies like Cisco and Hilton. Some integrations require Business or Enterprise plans

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